Terms and Conditions SHOT Annual Meeting

General

• For participants that register for the 2022 SHOT Annual Meeting the Terms and Conditions 2022 SHOT Annual Meeting apply.
• The SHOT Secretariat ([email protected]) is the main contact for participants of the 2022 SHOT Annual Meeting, also during the meeting. Questions, complaints and other (support and/or other) issues should be sent to the SHOT secretariat.
• Participants may make hotel room reservations directly with the Sheraton Hotel. The Sheraton Hotel is offering a conference rate for SHOT participants. SHOT is not responsible for any problems with hotel room reservations or hotel rooms.
• SHOT is not responsible for the capacity, speed, and stability of the internet connections in the conference rooms and/or the rest of the Sheraton Hotel.

Refund Policy

The following refund policy applies:

• Until 1 September: a full refund will be given of the registration fee plus tours, meals, and other costs.
• Between 1 September and 1 October: 50% of the registration fee plus meals, and fees for paid events will be refunded. Tour refunds may be offered at the discretion of the SHOT office depending on the refund policy of the companies involved in the tour program. While the full registration fee will not be refunded, participants who paid for in-person attendance will instead be given complimentary access to the virtual SHOT meeting platform.
• After 1 October: no refunds will be available – however, participants who paid for in-person attendance will instead be given complimentary access to the virtual SHOT meeting platform.

Personal data

• SHOT is committed to protecting the privacy of any personal data you provide during your registration. The following statements describe what we do with your data and how long we store it, so that you are fully informed.
• We ask for your personal data to be able to process your registration for the 2022 SHOT Annual Meeting. This information will be used for communications and updates about the meeting, and for reporting and accounting purposes.
• Your name and affiliation will be listed in the participants list and – if applicable – in the 2022 SHOT Annual Meeting program.
• Your personal data will not be shared with a party that is not involved in de 2022 SHOT Annual Meeting Forum.
• Personal data are kept in the 2022 SHOT Annual Meeting archive for as long as it is required by statutory regulations. After that, data will only be saved in the SHOT mailing database.

SHOT Respectful Behavior Policy

(as published on the SHOT website)

• As historians, we self-consciously identify with a set of shared professional values that guide our activities and inform our judgments. Our collective understanding of the past is nourished by balancing fair and honest criticism with tolerance and openness to differing ideas. Critical exchanges are productive only in a context of trust and mutual respect in which participants feel free to express their views without fear of intimidation, harassment or derision. This crucial insight defines what we mean by professional conduct. SHOT believes in and encourages freedom of expression and vigorous debate. SHOT also insists on civility and respect.
• These norms of professional conduct are constitutive of our community in all contexts in which we act as scholars. These contexts include, but are not restricted to, face-to-face interactions, correspondence, including email, and the use of social media. SHOT welcomes the advent of multiple new sites and spaces for the sharing of information, ideas, and arguments that advance the intellectual development of our field of study. It deplores the opportunities sometimes created by those same sites and spaces for violating the core values of our profession. SHOT will not tolerate behavior in any context that is discriminatory, intimidating, threatening, or harassing.
• Individuals who persist with discriminatory, intimidating, threatening, or harassing behavior, despite requests to cease doing so, cannot expect to obtain the benefits of membership in a community whose canons of professional behavior they refuse to accept. If two-thirds of the SHOT Executive Council so agree, after careful consideration, they can be denied access to SHOT events, sites and spaces, as well as to SHOT financial support.