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Frequently Asked Questions

Version 5 February 2025 – This section will be updated regularly

Accessibility

If you have specific requirements regarding accessibility, please include this information in the session proposal. We will do everything in our power to meet those requirements.

Child Care

Although SHOT does not provide Child Care, we normally provide a room for child-feeding/child care. More information will be available in August.

Conference fees 2025

Conference fees will be published in May.

Conference participation: Can I present papers at consecutive SHOT Annual Meetings?

We allow the same speaker to present papers at consecutive meetings, but turn down papers that are substantially the same as previously accepted ones. Any submission on the same topic should explain how the new paper differs from a prior presentation.

Conference participation: Are paper presenters allowed have additional roles at the Annual Meeting?

Individuals may present one titled paper, and participate in two additional published roles that are listed in the regular portion of the annual meeting program. Additional roles include, and are not limited to session chair, commentator, panelist (including round tables), and shorter (<10 minute) titled work-in-progress talks. Being listed as an organizer is exempted from being counted as a published role.

Conference Program: Can the program committee propose changes in pre-organized sessions?

Most pre-organized sessions, if accepted, will remain as proposed. In select cases, depending on the quality of individual abstracts and their coherence within the session, one or more of the proposed papers may be rejected or moved to another session. Occasionally, the program committee may ask the session organizer to consider an individual abstract submitted directly to the program committee that speaks directly to the theme of a proposed session. If you believe that your session can only work as a single unit, please specify “all or none,” with or without explanation, and the program committee will evaluate the session proposal as a unit.

Conference Program: Are all authors of accepted papers listed in the program?

All authors of a accepted papers will be listed in the program. In the case of papers with multiple authors all authors will be listed in the program, but only the author(s) that is/are presenting the paper at the annual meeting has/have to register for the annual meeting.

Conference Registration

Registration will open in May 2025.

Contact information: How can I reach the conference organization?

The conference is coordinated by the SHOT secretariat. You can reach the SHOT secretariat by e-mail at [email protected]. During conference hours you can visit the main conference desk.

Grants: Is it possible to apply for travel grants?

To support travel to the annual SHOT meeting, participants can apply for travel grants. Information on available travel grants and links to the application forms will normally be posted on the SHOT website in April or May.

Meeting Room Facilities: Are there lap-top computers available in the meeting rooms?

SHOT does not provide computers in the meeting rooms. Presenters need to bring their own computers. It is of course possible to use the computer of one of the organizers or presenters for the entire session. You are requested to bring your own adapters, especially Apple users, as we cannot guarantee that spare connectors are available.

Meeting Room Facilities: Are there projectors available in the meeting rooms?

More information will be available in April.

Meeting Room Facilities: Will it be possible to attend the meeting via the internet (remote access)?

More information will be available in April.

Session setup

Venue

We will meet at the Belval Campus of the University of Luxembourg