Partnership Opportunities for our Annual Meeting 2025

 We are pleased to provide you with the following opportunities for book exhibits, advertising, and recognized sponsorship at SHOT’s 2025 Annual Meeting. We hope that you will be able to join us as a partner of our first fully hybrid annual meeting. To ensure that we can best fully acknowledge your sponsorship, it will be best to please contact us by September 5, 2025, or as soon as possible thereafter.

 9-11 October 2025: SHOT Annual Meeting Luxembourg (Europe)

We anticipate 250-350 attendees. The meeting will have 90 sessions and plenary events.

About SHOT

The Society for the History of Technology (SHOT) was formed in 1958 to encourage the study of the development of technology and its relations with society and culture.

• SHOT hosts an annual conference every year.
• SHOT is focused both on the history of technological systems/devices/processes and on the relationship of technology to politics, economics, science, the arts, and the organization of production in society.
• SHOT has about 900 members and over 5000 contacts in 40 countries, representing a wide range of disciplines and professions, from history and humanities to engineering and science.
• SHOT publishes the professional journal Technology and Culture.
• SHOT publishes a regular E-newsletter and Newsflashes

PARTNERSHIP OPPORTUNITIES 2025

We have several ways for you to connect with our members at our conference, as listed here:

Book Exhibition:

During the SHOT Annual Meeting, SHOT will be hosting a physical book exhibit. We invite displays and/or sales of books and journals. The book exhibit will be centrally located close to the main conference desk and will be the main space where attendees will gather for coffee breaks, offering excellent opportunities for interaction. You will be able to build your exhibit on the day of the official opening, between 9AM and Noon, with breakdown on Saturday 6PM.

 Book Exhibit Tables:

• Option 1 ($525):

This package includes: One exhibit table and chair at the SHOT Annual Meeting (see further details at bottom);
Name and Logo featured on SHOT Annual Meeting sponsorship webpages;
One registration included to attend the SHOT Annual Meeting (value $250);
Access to all of SHOT’s Coffee breaks.

• Option 1A (an additional $150)

Add a second exhibit table

• Option 1B (an additional $250)

Register a second person representing your organization

If you wish to have your books, journals, or promotional item on display but cannot send a representative to Luxembourg, please contact us at [email protected] and we can discuss options for us to staff a book-exhibit table for you.

Joint Book Display:

• Option 2 ($150)

Display one book, journal, or promotional item at the joint display table at the SHOT Annual Meeting;
Your organization’s name will be featured on the sponsorship list on the SHOT conference webpages.

Please note that SHOT is not able to return books after the meeting. We will auction off books from the joint display at meeting’s end, with proceedings supporting SHOT’s travel fund for graduate students.

• Option 2a ($75)

Add an additional book to be displayed at the joint display table.

 Advertising Options:

Annual meeting advertisement options available for your institution, program etc.:

• 1/2 page advertisement in the SHOT Annual Meeting conference program and SHOT Annual Meeting Newsletters (October and November 2025): $250. Your organization’s name will also be included in the sponsorship list on the SHOT conference webpages.
• Full page advertisement in the SHOT Annual Meeting conference program and SHOT Annual Meeting Newsletters (October and November 2025): $400. Your organization’s name will also be included in the sponsorship list on the SHOT conference pages.
• Handout given to all meeting registrants: Provide one brochure or flyer (max. A4/legal size inlay), to be distributed to everyone coming to the SHOT annual meeting: $350

Annual Meeting Sponsorship Options:

• Plenary Opening Sponsorship (only ONE available) – $2000: This package includes one registration to attend our annual meeting, plus verbal recognition and thanks during the celebration of our annual meeting opening. Your sponsorship, featuring your name and logo, will be listed with thanks on SHOT’s conference webpages and published in our annual meeting program. You can also place your institution/program’s sign on display at the opening plenary.
• Awards Event Sponsor (only two available) – $2000: This package includes one registration to attend our annual meeting, plus verbal recognition and thanks during SHOT’s special event announcing and celebrating winners of this year’s society prizes. Your sponsorship, featuring your name and logo, will be listed with thanks on SHOT’s conference webpages and published in our annual meeting program. You can also place your institution/program’s sign on display at the awards celebration.
• Coffee Break sponsor (your choice of day, Friday or Saturday, and morning OR afternoon break) – $500: This package includes verbal recognition and thanks during one of the main plenary sessions at SHOT’s annual meeting. Your sponsorship, featuring your name and logo, will be listed with thanks on SHOT’s conference webpages and published in our annual meeting program. You can also place your institution/program’s sign on display at the coffee break.

You can book one or more book exhibit, advertising, or sponsorship opportunities directly via our online portal. Go to the online portal.

Or contact the SHOT Secretariat, [email protected]  

 IMPORTANT DETAILS FOR BOOK EXHIBITORS:

SHOT provides, per booked Exhibit table: 1 large table, 1 draped linen, small trash can, chair. Access to the SHOT Coffee breaks for one representative, plus the possibility to attend SHOT conference sessions (except for the Opening, Da Vinci, special events and/or Receptions). Your exhibit fee also includes: 1. existing lighting. 2. standard heating and/or air conditioning. Set up and dismantle days are within the SHOT meeting schedule.

Exhibit Rental does not include: 1. drayage 2. decoration 3. labor 4. guard/security service 5. cleaning or janitorial services 6. electrical power or set-up (beyond normal use, as determined by Venue) 7. gas (beyond normal use, as determined by Venue) 8. water (beyond normal use, as determined by Venue) 9. Handling of and/or receiving packages 10. pre or post storage beyond the week prior to the meeting