Dear Publishers, Advertisers and SHOT Sponsors,

As promised, please find an updated overview of all available options below.

Also, the booking form for all options is on-line now: https://shotsecretariat.wufoo.com/forms/book-exhibit-advertising-shot-annual-meeting-z1vtgsb304t5p7r/

Please mail to [email protected] in case of

• you have a change of contact, or contact details
• you want us to offer customized option
• you have any suggestions or remarks 

After our initial mailing with Partnership and Sponsoring Opportunities, partially based on a successful meeting in New Orleans, we present the updated Partnership Opportunities  for the SHOT Annual Meeting 2023,

25-29 October, Hyatt Long Beach Hotel (California)

We hope that we can welcome you at SHOT’s Annual Meeting 2023, and that you will find the fitting opportunity in our offer. If not, please contact us to discuss alternatives and or additions to our offers.

ABOUT SHOT

The Society for the History of Technology (SHOT) was formed in 1958 to encourage the study of the development of technology and its relations with society and culture.

• SHOT hosts an annual conference every fall.
• SHOT is focused on both the history of technological systems/devices/processes and with the relationship of technology to politics, economics, science, the arts, and the organization of production in society.
• SHOT has about 1,500 individual and institutional members and over 5000 contacts from some thirty-five countries throughout the world,  representing a wide range of disciplines and professions, from history and humanities to engineering and science.
• SHOT publishes the professional journal Technology and Culture.
• SHOT publishes a regular E-newsletter and Newsflashes

25-29 October 2023: SHOT Annual Meeting 2023, Long Beach (California)

• We anticipate 300-500 in-person attendees.
• Book Exhibit will be on the 4^th floor of the Hyatt Regency Long Beach hotel (longbeach.hyatt.com) on Friday and Saturday
• Our program will be available as concept on our conference pages from mid-July on.
• Advertisement ads should be in JPEG or PDF format, max 2MB

All our options will be available up to 1 October 2023, as soon as the booking form is online, we will send you an updated concept and the link to the form.

PARTNERSHIP OPPORTUNITIES

We have several ways to connect with our members at our annual conference and also offer year-round advertising options

During the SHOT Annual Meeting 2023 we will be organizing a physical book exhibit: The book exhibit will be centrally located close to the main conference desk and will be the main space for coffee breaks. You will have the opportunity to build your exhibit on the Thursday between 9AM and Noon, breakdown on Saturday 6PM (or after the Da Vinci Award Reception, at your convenience)

We offer all book exhibiters the opportunity to use the SHOT room block and conference hotel rate:

Here is SHOT’s unique reservation link: https://www.hyatt.com/en-US/group-booking/LGBRL/G-FILG

Book Exhibition, Hyatt Long Beach Hotel, 4^th Floor

• Option 1a ($150) ^Note*

Ability to display one book at the joint display table at SHOT ANNUAL MEETING 2023
Your organization name will be included in our sponsor list, on the SHOT conference pages. Additional books can be added for $100 per book.
Books will be donated to Students in the conference giveaway at closing day or donated to a local (University) Library.

• Option 1b ($150) (also see other ad options below)

1/4 page ad in conference program
OR Small (1/4) company ad in one SHOT newsletter in 2023

• Option 2 ($525) ^Note*****

Exhibit table at SHOT ANNUAL MEETING 2023.
Name and Logo on SHOT ANNUAL MEETING 2023 conference page
Ability to participate in conference book giveaway on closing day
One registration to SHOT ANNUAL MEETING 2023 (value $200)
Access to SHOT’s Coffee breaks

To book separately at $220: Second person representing your company, includes registration.

• Option 3 ($700)

All items of option 2
1/4 page ad in conference program
1/4 page ad in SHOT last 2023 E-newsletter

• Option 4 ($1,000)

All items of options 2
1/4 page ad in conference program
1/4 page ad in all remaining 2023 SHOT E-Newsletters
Ad on SHOT website for one full month of choice

Additional options

• $250: Table additional (no additional representation) to be booked when gained any Option, except option 1 a/b.
• $220: Second person representing your company.
• $350; A4/legal size inlay to be handed to all participants (min. 400pc) *

Do you want a complete book table, but cannot attend yourself: please contact us. ^Note

Annual Meeting Sponsoring Options ^Note ****:

• Plenary Opening Sponsor (only ONE available) – $2000: Includes one registration and verbal recognition during opening at SHOT ANNUAL MEETING 2023. You will be listed on the sponsor page, with name and logo.
• Plenary Opening reception Sponsor (SOLD) – : Includes one conference registration and verbal recognition during the Plenary Opening at SHOT ANNUAL MEETING 2023. You will be listed on the sponsor page, with name and logo.
• Award Event Sponsor (SOLD) – : Includes one conference registration and verbal recognition during the Awards Event opening at SHOT ANNUAL MEETING 2023 (and, on request you can place a board with company flyer at the entrance of the Awards Event venue. You will be listed on the sponsor page, with name and logo.
• Coffee Break sponsor (only four available, 2 x Friday, 2 x Saturday) – $600: Verbal recognition during a plenary session at SHOT ANNUAL MEETING 2023, as well as listing on the sponsor page, with name and logo and your name and logo in the Program. On request you can place a board with a company flyer near the registration desk during the coffee break.
• Student mixer sponsor: NO LIMIT in number of sponsors or amount, with a minimum of $250: This includes listing on the sponsor page, and your company name in the program where the Mixer is planned. (Logo included with any sponsoring over $500)

*        If there is a surplus after organizing the Student Mixer the amount will be added to SHOT student fund for future meetings

Advertising Options 2023

SHOT is offering various advertising options:

Advertising related to SHOT Annual Meeting and Conference Program and specific events 2023

• $150; 1/4 page ad in SHOT ANNUAL MEETING conference program
• $ 350; Full page ad in SHOT ANNUAL MEETING conference program instead of $600
• $150; 1/4 page ad in SHOT Newsletter, announcing the preliminary program
• $ 350; Full page ad in SHOT Newsletter, announcing the preliminary program instead of $600
• $150; 1/4 page ad in SHOT Newsletter, announcing the SHOT Awards
• $ 350; Full page ad in SHOT Newsletter, announcing the SHOT Awards instead of $600
• $150; 1/4 page ad in SHOT Newsletter, after meeting Election Newsletter
• $ 350; Full page ad in SHOT Newsletter, after meeting Election Newsletter instead of $600
• $400; 1/4 page ad in SHOT’s Program and all Event Newsletters instead of $600
• $ 800; Full page ad in SHOT’s Program and all Event Newsletters instead of $2400

All above mentioned advertising options include your listing on the sponsor page of our program

All year round opportunities:

• $ 150; 1/4 page ad in one Newsletter
• $ 350; Full page ad in one Newsletter

• $ 600; 1/4 page ad in all to be published SHOT newsletters in up to 1 April 2024. One change allowed.
• $ 975; Full page ad in all to be published SHOT Newsletters in up to 1 April 2024. One change allowed.

• $ 500; ad on SHOT Sponsor website: 2 months of your choice in the current year.

ADDITIONAL SPONSORING OPTIONS****

• $250; Marketing item to be offered to all participants (this can be any gadget, pen, etc. Please confer with SHOT Secretariat for options) *

• $350; Conference Lanyard sponsor, provide lanyard with SHOT 2023 and your company logo, 550pc (only one available SOLD) *
• $2000 Reusable isolated coffee cup/mug with SHOT 2023 and your company logo (one color). You can choose a DIY option and provide your own printed mugs for a registration fee of $250.

Institutional Sponsoring/Donations****:

Sponsor any SHOT activity, Hybrid session, Travel Grant, or support REDI, and receive a “free” student registration with each $500 donation.

All sponsors will be listed on the SHOT Annual Meeting pages and in the Program

For information, options, suggestions, and/or specific preferences, please contact Sonja Beekers, SHOT Assistant Secretary, [email protected]

Please also note:

SHOT Annual Meeting 2024, Co-organized with ICOTHEC, Santiago, Chile

IMPORTANT SMALLPRINT:

SHOT provides, per booked Exhibit table: 1 six foot table, 1 draped linen, small trash can, chair (including set-up fee as charged by the hotel). Access to the SHOT Coffee breaks for one representative and the possibility to go to SHOT’s session (except for the Opening, Da Vinci, special events and/or Receptions). Exhibit fee also includes: 1. existing lighting 2. standard heating and/or air conditioning. Set up and dismantle days are within the SHOT meeting schedule.

Exhibit Rental does not include: 1. drayage 2. decoration 3. labor 4. guard/security service 5. cleaning or janitorial services 6. electrical power or set-up (beyond normal use, as determined by Hotel) 7. gas (beyond normal use, as determined by Hotel) 8. water (beyond normal use, as determined by Hotel) 9. Handling of and/or receiving packages 10. pre or post storage above the week prior to the meeting

All payments are due at least 4 weeks before the actual meeting dates.

All sponsoring and or donations are tax deductible within several states of the USA, please request your invoice after the meeting

*materials to be delivered to Venue one week before the meeting

**for any sponsoring over $2000 we will add one additional free registration

***If SHOT decides to use a conference app, all listed sponsors will also be listed in the app

**** All sponsoring and/or donations are tax deductible within several states of the USA, please request your invoice after the meeting, [email protected]

*****Do you want to have an exhibit table, but you cannot travel to Long Beach: we can look into options for manning your table for you. Just let me know.

Note: if, due to any circumstances SHOT is forced to cancel the In Person Meeting we will automatically move the Book Exhibition to Virtual. Ads and other additional items will still be executed, Exhibition bookings will be transferred to a online exhibit option: BUT all additional tables and representatives booked will be reimbursed -minus transfer costs-, as well as charges for inlay, marketing item and/or lanyards. Any Exhibit bookings after SHOT moves to virtual will be charged at $750 for a full accessible self-controlled company page.