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Joint 2024 ICOHTEC-SHOT Annual Meeting – Frequently Asked Questions

Version 5 June 2024

Accessibility

If you have specific requirements regarding accessibility, please include this information in the session proposal. We will do everything in our power to meet those requirements.

Child Care

Although ICOHTEC and SHOT do not provide Child Care, we normally provide a room for child-feeding/child care. More information will be available mid-June.

Conference participation

Conference fee 2024

Please note: Non-members that join ICOHTEC and/or SHOT can of course apply the membership fees!
Join ICOHTEC or renew a membership via the ICOHTEC-website here
Join SHOT or renew a membership via the SHOT-website here

Can I present papers at consecutive ICOHTEC or SHOT Annual Meetings?

We allow the same speaker to present papers at consecutive meetings, but turn down papers that are substantially the same as previously accepted ones. Any submission on the same topic should explain how the new paper differs from a prior presentation.

Can the program committee propose changes in pre-organized sessions?

Most pre-organized sessions, if accepted, will remain as proposed. In select cases, depending on the quality of individual abstracts and their coherence within the session, one or more of the proposed papers may be rejected or moved to another session. Occasionally, the program committee may ask the session organizer to consider an individual abstract submitted directly to the program committee that speaks directly to the theme of a proposed session. If you believe that your session can only work as a single unit, please specify “all or none,” with or without explanation, and the program committee will evaluate the session proposal as a unit.

Can I submit a paper or session proposal

The deadline for submitting proposals for the 2024 ICOHTEC- SHOT Annual Meeting has passed. It is not possible to submit proposals any more.

Are paper presenters allowed have additional roles at the Annual Meeting?

Individuals may present one titled paper, and participate in two additional published roles that are listed in the regular portion of the annual meeting program. Additional roles include, and are not limited to session chair, commentator, panelist (including roundtables), and shorter (<10 minute) titled work-in-progress talks. Being listed as an organizer is exempted from being counted as a published role.

Are all authors of accepted papers listed in the program?

All authors of a accepted papers will be listed in the program. In the case of papers with multiple authors all authors will be listed in the program, but only the author(s) that is/are presenting the paper at the annual meeting has/have to register for the annual meeting.

Conference venue

We will meet at the Adolfo Ibáñez University – Campus Viña del Mar

Adolfo Ibáñez University – Campus Viña del Mar
750 Av. Padre Hurtado
Viña del Mar, Valparaiso, Chile
https://www.uai.cl/campus-uai/campus-vina-del-mar/

Contact information

How can I reach the conference organization?

The conference is coordinated by the SHOT secretariat. You can reach the SHOT secretariat by e-mail at [email protected]. During conference hours you can visit the main conference desk.

Grants

Is it possible to apply for travel grants?

To support travel to the annual SHOT meeting, participants can apply for travel grants. Information on available travel grants and links to the application forms will normally be posted on the SHOT website in June. Deadlines for all grant have past. All awardees have been informed.

Meeting Room Facilities

Are there lap-top computers available in the meeting rooms?

ICOHTEC and SHOT do not provide computers in the meeting rooms. Presenters need to bring their own computers. It is of course possible to use the computer of one of the organizers or presenters for the entire session. You are requested to bring your own adapters, especially Apple users, as we cannot guarantee that Adolfo Ibáñez University has spare connectors available.

Are there projectors available in the meeting rooms?

All session-rooms will be fitted with an LCD projector and projection screen.

Will it be possible to attend the meeting via the internet (remote access)?

Plenary events will be streamed via the internet. Also there will be 2 full hybrid meeting rooms available. Check the program for an overview of hybrid sessions and events.

(NON) OECD Countries.

The 38 OECD countries are: Austria, Australia, Belgium, Canada, Chile, Colombia, Costa Rica, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Japan, South Korea, Latvia, Lithuania, Luxembourg, Mexico, Netherlands, New Zealand, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, United Kingdom, United States.

Refund Policy

The following refund policy applies:

SHOT advises all participants to arrange a travel insurance.

Students and First-Time SHOT Attendees

If you are a student or a first-time attendee of the SHOT conference, we invite you to meet SHOT’s Officers and International scholars over lunch on Friday – if you wish to attend this, please register by checking the box on the online registration form. We also invite you to learn about SHOT’s Special Interest Groups (SIGs) and sign up for any of the SIG meetings that are part of our SHOT conference – to learn about SHOT’s SIGs, please find out more here.